Calendar Events

Topic

When creating calendar events for the Keyes Calendar please follow the below:

Calendar Event Screen

To start click on the invite attendee button as indicated by item #1 in the first picture.

Once the invite attendee button has been click, refer to the items below for more information on the below picture.

New Events

When a new even is to be added the following is the company standard.

Keyes Architects' Public Calendar Events

Whenever possible, add all new company related calendar event (including personal time off) to the public calendar "Keyes Calendar". This is so that if a change needs to be made to the event then anyone in the company can make the change to the event.

If it is not possible to add the calendar event to the public calendar, then add the event to your personal calendar and ensure to add "Keyes Calendar <calendar@keyesarchitects.com>" to the event so that it shows up on the public calendar. This will only be the case if you are added from your phone or some other portable device. Keyes Calendar is set to automatically accept all calendar events that it is invited to.

Please note: Adding the event to Keyes Calendar then inviting yourself and others, makes Keyes Calendar the originator of the event. If you add a calendar event to your personal calendar and then invite Keyes Calendar, then you will be considered the originator and only you can make changes or delete the event. All that can be done from the Keyes Calendar is remove the event from the public view.

Common Event Entries to all Events

The following list of items will be common through out all entries with the only changes coming from the event types listed in Event Types below.

Event Types

Inhouse (Any event that does not require traveling)

To start fill in item #3 using the following format: [Description] - [Keyes Invitee Initials] [External Invitee Names]

Where:

• [Description] is a brief description of the even, including the name of the project if relevant and what